Systems. Yawn. Boring, right?
I’m here to tell you that they don’t have to be. Seriously. I love systems. Wanna know why? Because creating systems in my business helped me go from working 60+ hours a week to working 18-20. No joke.
Entrepreneurs and business owners face a common problem: Too much to do and too little time. Sound familiar? This problem prevents business owners from growing their business, working on (not in) their business, and spending time on things that really matter. It eventually leads to burn out.
If you are nodding along and sympathizing with that statement above – then keep reading.
What are systems?
The answer to this problem is systems. Systems are the method of solving a repeated business issue in a strategic and effortless way. Or in layman’s terms – working smart, not hard.
Although we will always at time feel the pinch of time or stress of a job, you don’t have to suffer endlessly with tasks that can be systematized and then (here is your big ah-ha) easily outsourced.
Why are they super important?
There are lots of reasons they are important, but here are a couple of my favorite:
- Systems can grow your business. Instead of reacting to crises all the time, you can proactively address growth hurdles, thus leading to growth.
- Systems save time. A simple system can save hundreds of hours each year. For real.
- Systems dodge problems. Small problems can eventually lead to big ones. Putting systems in place can help with the small-scale problems and avoiding looming future problems.
- Systems improve productivity. Improving your business isn’t just about saving time; it’s about using the time you do have to the greatest advantage. That’s the power of productivity, my friends.
- Systems create clarity. When everyone on your team knows how things work and understand your systems, you have incredible clarity because you aren’t focused on the small things, but rather the overall big picture. Then your team can take care of the little stuff.
Now you may be thinking “There’s waaayyy too much for me to be doing right now to do this.” OR “That sounds like a ton of work. No thanks.”
But I’m going to bet that part of the reason you went into business for yourself was to have more freedom. Free to leave for two weeks on a vacation; free to be able to attend your daughters dance recital on a Thursday afternoon at 1pm; free to take your family to Disneyland on a Tuesday.
Systems are the way to get there.
It’s not easy, but it’s definitely possible.
How do I create systems?
My first suggestion is to make a list of things that regularly happen (or happen more than once) in your business. Here is a list to help you get started:
Issues/things that happen regularly
- Phone calls
Issues/things that take a lot of time
Issues/things that frustrate you
- Social media posting
- Team meetings
Issues/things that are outside your core competency
- Email Marketing
Next, plan your process. What steps are required for each of these tasks? What needs to happen from step 1 to step done for each action to occur successfully?
Then, brainstorm ways to make it better. What can you outsource? Is there a software you can use? (side note…automation is your friend. Use it as much as you can. You won’t be sorry!)
After that, execute your plan. You have to communicate with your team or anyone you work with what the steps are and how you want things done.
Last, Review. This is a step that often gets forgotten, but it’s critical. What’s working? What’s not working? Then, adjust. Systems need to be fluid as you implement so you can make them better. Your team is often the best place to get ideas for this review section. They are often the ones that are carrying out these new systems day-to-day, so they will see what can be improved.
Need some help?
You are in luck. We have a brand-new course rolling out on March 1st. It’s all about creating systems in your business. It will have audio, PowerPoints, and process templates to work at your own pace. At the end of the course, you will have 5 solid systems created (as in all done, ready to implement!) and well on your way to reducing your mental workload, freeing up time, overcoming hurdles, and enhancing your progress.
Sign up for our waitlist here to be notified of its release.